Chair welcomed all residents to the meeting, all Councillors and staff in attendance introduced themselves and then Chair explained the proceedings of the meeting.

                         Reason

                        and 30.07.26 FPC meeting.

It was resolved that the Minutes of 25.06.2026 and 30.07.2026 are approved

7 Members of the public present

A member of the public attended to explain the importance of the village website which is funded by the Parish Council and to explain that the subscriptions for the server and the domain were due to be paid in 2027. It was resolved that the Parish will continue funding this and the administrator of the website will provide the Clerk with Invoices.

A member of the public attended to raise 3 items.  Item one was an item was missing from the agenda.  Chair apologised for the oversight and acknowledged the email received from the resident, confirming that it was being taken into consideration and the pinnacle will be discussed. Item 2. Was in relation to the Notice boards. Chair allowed permission for the residents to discuss this within item 83/26.  Item 3 was the resident raised transparency/spending concerns over the closed item, querying professional advice and liability. Chair confirmed that all financial implications will be disclosed in the Minutes and AGAR as legally required, however at this moment in time there are no financial implications.

A member of the public relayed information in relation to the pinnacle refurbishment and the attendance of the lady responsible for it.  The residents agreed that itinerary of the visit will be shared with Chair A. Brown in order that he may attend the pinnacle prior to the family’s ceremony to commemorate their strong family connections to the pinnacle. A discussion took place on how to reduce the risk of future vandalism. The Chair expressed thanks on behalf of the community to the Foster family for their efforts to secure the refurbishment.

A previous Cllr returned the Projector, a dongle and a processing pack. Clerk now has the projector and Chair has the dongle and pack.

A member of the public queried how the defibrillator training was advertised as they would have liked to have attended it.  It was confirmed that this was advertised on the Parish website and that there is plans to hold another session next year.

A member of council disclosed their interest in item number 93/26 and left the chamber during the discussion and vote.

The Kex Gill project was due to open in June and was expected to be partially open shortly but not open without restrictions for several future weeks.

Clerk has sent the approved email to North Yorkshire Council and is yet to hear back.  Clerk will chase this up.

Clerk has sent communication to Canal & River Trust but no response as yet.  It was resolved Clerk will chase this.

Cllr S. Trigg is continuing to look into the IT policy.

It was resolved that the Clerk will request the rotating signs be repaired and the new Cllrs will rotate these as and when required to.  Cllrs will also consider locking the new signage to prevent members of the public activating them.

Following the residents input it was resolved that the quote Cllr. J. Walton obtained was reasonable for two completely new noticeboards however he will make further enquiries and liaise with the institute regarding size and header boards to make sure the Institute were happy with the new proposed Noticeboards and feed back to the Parish Council if there were any further fees required.

It was resolved that Clerk will design a leaflet and Cllrs will post the same to residents.

It was also resolved that voluntary community groups, such as the history group are to be invited to speak about the work they do for the community.

It was resolved that Clerk is to remove the contact details of the previous Cllrs and for the time being Cllrs will confirm how they wish to be contacted in the case of an emergency. Then Clerk will add them onto the plan.

It was resolved that Clerk is to go back to the contractors who installed the stairs and request they provide a quote to undertake repairs.

Clerk has received one invoice to date and awaiting responses from other contractors.  It was resolved that Clerk needs to go back to the current contractor and request they provide an invoice for all of the tasks mentioned in the report and not just the medium risk tasks.

It was resolved that the Parish Council will not get involved at this stage because putting this application in will prevent others from purchasing.  If it turns out that the pub is sat there for some time the council will then reassess the situation.

Chair confirmed he can see no issues that may affect Farnhill it was resolved to take no action.

Kildwick & Farnhill Institute Hire                                           £100

Gardening Contractor invoices for                                           £ 1346,50

30.05.2026                     £488

30.06.2026                     £569

30.07.2026                     £289.50

The Contractor was questioned on the type of weedkiller he used and what risk assessments he is undertaking to keep both himself and the public safe.  He confirmed details of the weedkiller being used and methods also in place for safety precautions.  It was resolved to look into alternative methods of weed removal and to also look into purchasing a sign for when weedkiller has been used.  The contractor will provide an invoice for how much it would be to remove weeds by other means / methods and Chair will look into other solutions. The contractor will also check the exact version of the product that is being used.

It was resolved the above can be agreed and paid.

Tree App. There has been a planning application put through by a resident APPLICATION NO: 26/04503/TPO

PROPOSAL: Removal of branches on 2no. Sycamore Trees TPO CRA45-1-1958.

Cutting back of suckers low down on the trunk as they are hanging very

low across the garden. LOCATION: 5 The Crofts Farnhill North Yorkshire BD20 9AG PUBLIC ACCESS:

It was resolved that the Parish Council have no comments regarding this application.

Pinnacle. This has been restored.  The previous holder of the community funds raised to do future restorations has confirmed that they are happy to transfer the account to the Parish Council so they can use the funds towards attempting to protecting the works from vandalism.  Clerk was asked to contact the controllers of these funds and agree a transfer. A plaque was suggested as a deterrent and it was confirmed that the contractors have used a special mesh within the restoration that will make it more difficult for vandals. The history group were requested to consider looking  into some wording for a possible plaque

Councillors access to YLCA passwords have all been supplied.

Email setup Cllr J. Walton has not been able to gain access to his Cllr e-mail

Clerk will look into this.

A request was received to take over a rental agreement for a plot of land that was at the back of another property.  This land was previously rented to a resident who has since moved.  It was resolved that Clerk will send a copy of the previous rental agreement to all Cllrs. Then Clerk will establish if the person making the enquiries is from the property adjacent to the land.  If not then Clerk will write to the new owners of the address in question and if the current owners are not interested then Clerk will place an advertisement on the website / noticeboard.

The outcome of the discussion was that the council decided to grant permission for access to parish land in order to undertake work on a boundary wall subject to strict conditions.